The QSA Government Recordkeeping team have been hard at work looking at how we do things and how we can make it easier for public authorities to manage their public records. We’re working with our clients to make sure we are ‘Keeping records together’.
With this in mind, we’re launching some new tools and advice that we hope will make your job easier. We’re also asking for your feedback to help us solve some of those common recordkeeping problems like managing digital records and using the GRDS.
Check out our new tools below. Be sure to check back regularly as more advice is released.
We’re taking our commitment to clients to the next level with a brand new customer charter! Check it out here.
Born Digital, Stay Digital Discussion Paper
We have been working with the Queensland Government Chief Information Office (QGCIO) on our Born digital, stay digital discussion paper which we have now released for feedback.
Queensland records – How we do it
Queensland records – How we do it is our new overarching framework for how recordkeeping is done in public authorities. It replaces our Recordkeeping Policy Framework Diagram and represents a major shift in our approach to how we all manage records!
To check out Queensland records – How we do it, go to the Recordkeeping for Government page.
GRDS Renewal Program
Can you really believe the GRDS has not substantially changed in the last 17 years? We are taking a close look at the schedule that is our most downloaded document on the government recordkeeping section of the QSA website and we need your help to improve it. Check out GRDS Renewal page for more information on how you can join the conversation.
New dedicated recordkeeping email address
Government Recordkeeping now has a dedicated email address to make it easier for you to contact the team. You can send all policy, appraisal, machinery-of-government and retention and disposal queries to firstname.lastname@example.org and a member of the team will respond to your request.
What records do you need to keep?
Records are just pieces of paper that areas like finance deal with, right? Well… sort of. Records are virtually anything, in any format, that relate to official business and need to be kept for future reference. To make it easier for you to quickly and easily decide what, in your day to day business, may be a record – check out our new cheat sheet all about what records you need to keep!
Is it true that ALL records need to be kept for 7 years? False! Find out why, and dispel other common recordkeeping myths, with Mythbusters! Our first, in a series of many, is dedicated to retention and disposal but we will be dispelling many more so keep checking back. If you have any recordkeeping myths you would love to dispel for good, let us know!
Published retention and disposal schedules
We have changed how you find authorised retention and disposal schedules on our website. They are all now available on one page and we have added more context. We have also started to publish our appraisal logs which provide information and the rationale on how long public authorities should keep their records. Look out for more schedules as they are approved.
Please note: This blog post refers to and contains links to our previous website. All QSA recordkeeping advice has moved to www.forgov.qld.gov.au/recordkeeping.