Author Archives: oconnortrish

Have you been in contact with a lobbyist?

Are you aware that in Queensland we have the Integrity Act 2009 (the Act), which governs the contact between lobbyists and the government including opposition representatives? This blog will let you know what records you need to be creating and for how long if you are creating records of contact with lobbyists. What is a […]
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Backups and more backups – wait, what do I do with all these backups?

Once upon a time we had carbon copies as our backups. Then we had photocopies. Now we have digital backups of systems and information and pretty much everything. And backups of our backups. And probably another backup for that too. Most agencies will have one or more backups of their IT and business systems, including […]
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Come to the diary room

Normally when you get called to the diary room on Big Brother, you have to reveal some secret or grievance about another house mate. But what takes place and how you go about undertaking surveillance and monitoring isn’t always like that! In this blog we wanted to let you know about the surveillance record classes […]
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Information is power

Computer area – Treasury Building, Brisbane, June 1965 Wonder if back in 1965 the information being typed in this room was powering the massive computers sitting in the basement! Since the release of the draft General retention and disposal schedule (GRDS) for consultation, we’ve made changes to some of the record classes in Information Management, […]
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Confused.com?

The General Retention and Disposal Schedule (GRDS) has been out for a few weeks now and it’s possible you might have a few questions. Well, don’t worry, GRK are here to help. We know with the new GRDS there has been a lot of changes – new numbering, new functions, new format etc. You might […]
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Digital transition event – driving a future state

We all know agencies are increasingly running their business in digital environments. But managing the evidence of that digital business – the records – can be challenging and requires innovative solutions and practices. To support agencies with the transition, Queensland State Archives (QSA) hosted a records and information management event in Brisbane on 1 September […]
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By popular demand, GRDS infographics

As requested by popular demand, below are some visuals providing an overview of changes to the GRDS.  Please note these Infographics are a guide ONLY. For full details of changes to the GRDS from version 7 to the current 1st September 2016 version, please see the appraisal log, the full summary of changes and other […]
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Make sure you stretch before exercising these Common activities

You are going to need to stretch your recordkeeping muscles to start using the new section of Common activities within the General retention and disposal schedule (GRDS). Common activities have been introduced into the GRDS to cover records for activities that could repeat across functions – such as committees, agreements, advice or compensation. This section […]
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GRDS records, will you be my significant or other?

1959 Centenary celebrations – Migrant ship “Orion”, migrant couple – Brisbane, August 1959 A lot of people have heard of the phrase ‘significant other’ but what about the terms ‘significant’ or ‘other’? Determining how long records need to be kept cannot always be achieved by using the record type alone. This is where the terms […]
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Pull that trigger… to sentence records

When you look at disposal actions in a schedule are you left wondering what they mean and how you can implement them? With the latest release of the General retention and disposal schedule (GRDS), we have made some changes to disposal actions, including triggers, to try and clear up some of the uncertainty surrounding the […]
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