Queensland Government Recordkeeping
Representatives from 18 agencies provided topical discussions at the final Public Authority Practitioners Group (PAPG) meeting for 2015, held on Wednesday 4 November. Highlights include… QSA Update Standing Offer Arrangement – Advice was given on the Queensland Government’s Standing Offer Arrangement (SOA) for destruction/storage services, to be extended for another 12 months, following expiry in... Continue Reading →
Have you recently enjoyed the convenience of completing a form electronically, only to get to the end of the process and realise that you need to print it out so you can sign it? Does your agency have any processes that start as electronic, only to stumble at the last hurdle and require a physical... Continue Reading →
Another successful Public Authority Practitioners Group (PAPG) meeting was held on Wednesday 23 September 2015. It was fantastic to have representatives from 26 public authorities attend, providing a lot of discussion and information sharing opportunities. Highlights from this meeting…….. QSA Update QSA provided a status report on some of the current activities happening at the... Continue Reading →
When is an archive box not an archive box? Archive boxes can come in all shapes and sizes, but at QSA we are very particular about what makes the grade. When transferring standard-sized records to QSA they need to be placed in a Type 1 archive box with the dimensions given below. Suitable boxes are... Continue Reading →
What do you really need to do with drafts? Are drafts records? How long do you need to keep them for? This continues to be a hot topic for us. By the nature of our work in government, we generate a LOT of drafts. Emails, policies, briefs, plans, media releases… So what do you really... Continue Reading →
Over a three-week period, Agency Services hosted a student from Southbank TAFE who is studying the Diploma of Library and Information Services. We created a work plan to give Emma a feel of the different units at QSA as well doing a small project for us. Here is Emma’s work experience story. As a Diploma... Continue Reading →
Here in Government Recordkeeping, we know the value of a good conversation. You know the type, where you get the opportunity to air your thoughts, feel listened to, learn from others and be inspired by their tales of successes (and, at times, failures!). When you have these conversations you realise you’re not alone; you’re part... Continue Reading →
You may have heard that the next local government election will be held in March 2016 and the months running up to the election can be hectic for records teams. This blog is a follow up to the recent Local Government Association of Queensland (LGAQ) circular reminder about the recordkeeping requirements for Council records. The... Continue Reading →
Act 1: The Set-up The dreaded office relocation happens to most of us at one time or another. But moving can present us with unexpected opportunities,as was the case for one of our customers recently. The plan to move offices to a new building uncovered a dilemma for this particular agency – how to deal... Continue Reading →
No, we haven’t started on a new get fit regime. Tanki-chi, which is Japanese for short term value, was the title of our working draft for the new Transitory Records and Short Term Retention and Disposal Schedule (QDAN720v1). QDAN720v1 is a flexible tool enabling agencies to manage and destroy records that are not required to... Continue Reading →
