Confused.com?
The General Retention and Disposal Schedule (GRDS) has been out for a few weeks now and it’s possible you might have a few questions. Well, don’t worry, GRK are here to help. We know with the new GRDS there has been a lot of changes – new numbering, new functions, new format etc. You might […]
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Digital transition event – driving a future state
We all know agencies are increasingly running their business in digital environments. But managing the evidence of that digital business – the records – can be challenging and requires innovative solutions and practices. To support agencies with the transition, Queensland State Archives (QSA) hosted a records and information management event in Brisbane on 1 September […]
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By popular demand, GRDS infographics
As requested by popular demand, below are some visuals providing an overview of changes to the GRDS. Please note these Infographics are a guide ONLY. For full details of changes to the GRDS from version 7 to the current 1st September 2016 version, please see the appraisal log, the full summary of changes and other […]
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Make sure you stretch before exercising these Common activities
You are going to need to stretch your recordkeeping muscles to start using the new section of Common activities within the General retention and disposal schedule (GRDS). Common activities have been introduced into the GRDS to cover records for activities that could repeat across functions – such as committees, agreements, advice or compensation. This section […]
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GRDS records, will you be my significant or other?
1959 Centenary celebrations – Migrant ship “Orion”, migrant couple – Brisbane, August 1959 A lot of people have heard of the phrase ‘significant other’ but what about the terms ‘significant’ or ‘other’? Determining how long records need to be kept cannot always be achieved by using the record type alone. This is where the terms […]
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Pull that trigger… to sentence records
When you look at disposal actions in a schedule are you left wondering what they mean and how you can implement them? With the latest release of the General retention and disposal schedule (GRDS), we have made some changes to disposal actions, including triggers, to try and clear up some of the uncertainty surrounding the […]
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Full steam ahead! Navigating the GRDS
Brisbane pilot boat “Captain Heath”, Brisbane River, August 1946: QSA DID 2740 You’ve probably noticed that there are a few things different about the new GRDS. One of the major changes relates to the structure and feel of the schedule. We’ve been thinking about ways that might help users navigate the GRDS, so they find […]
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There is a line here
Troops line up for a cup of tea at the YMCA and Australian Comforts Fund depot in Kaiapit Village, New Guinea, c1942-1945, Digital ID 23897 Have you ever been at a shop and there is a line but someone pushes in? Story of my life! Well the same could be said with the new General […]
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‘Lite’ing the GRDS
Expo 88 laser light show, Brisbane, August 1988, Digital ID 2358 With the release of the General retention and disposal schedule (GRDS), we are also releasing an updated GRDS Lite. For those of you old enough to remember, this image from the laser light show at Expo 88 can help light the way for you […]
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Welcome Spring and goodbye QDAN numbers
Image ID: 16771 – Toowoomba carnival of flowers 1965 With spring comes the release of the GRDS and a new approach to disposal authorisation. We are very excited about the benefits and opportunities this new approach will offer: authority to dispose records at the record class level greater consistency and stability – a number that […]
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