Queensland Government Recordkeeping
Question: Can I use a standing endorsement for source records disposal? This has been a popular question since Disposal authorisation 2074 Physical source records was approved under the General Retention and Disposal Schedule (GRDS)! The short answer is yes, but let’s dig a little deeper. What can standing endorsements be used for? Standing endorsements can... Continue Reading →
A little while ago QSA released the Recordkeeping maturity assessment tool (RMAT). Agencies can use the Tool to: self-assess their recordkeeping maturity support their planning to improve recordkeeping maturity. Today’s blog post is about how you can use the RMAT to do both. Assessing your recordkeeping maturity You can use the RMAT as part of... Continue Reading →
On 27 April 2016, the European Union (EU) introduced the General Data Protection Regulation (GDPR). A transition period of two years was allowed to give organisations time to make any necessary changes. This transition period ended on 25 May 2018. This blog post provides a brief overview of the regulation and what it might mean... Continue Reading →
Queensland State Archives has partnered with the Crime and Corruption Commission (CCC) to develop a joint guideline for the local government sector relating to the creation and management of public records - Council records: A guideline for mayors, councillors and council employees. The advice sets out the requirements for the management of council records within... Continue Reading →
Queensland State Archives (QSA) has released draft disposal authorisations and guidance on creating records relating to the safety and wellbeing of children for consultation in response to the Royal Commission into Institutional Responses to Child Sexual Abuse (Royal Commission). Background The Royal Commission recognised that inadequate records and recordkeeping practices ‘contributed to delays in or... Continue Reading →
We’ve added a new feature to our Recordkeeping Maturity Assessment Tool! In the excel version, available on the QGCIO website, you’ll find a tab marked ‘action plan’. This is a template available for you to use to develop an action or implementation plan for any actions you may take if you are using the Tool... Continue Reading →
On the 15 May 2019, the State Archivist approved a new Guideline and two new disposal authorisations to cover the management and disposal of BIM records. What is BIM Building information modelling (BIM) is the digital representation of physical and functional characteristics of a building, piece of physical infrastructure or environment. BIM graphical and non-graphical... Continue Reading →
Check out our video about using the Recordkeeping Maturity Assessment Tool. This tool is designed to allow agencies to monitor and improve their recordkeeping maturity. It will enable agencies to take full advantage of records and information, and achieve their strategic goals more efficiently and effectively. This video is a quick guide on using the... Continue Reading →
With the release of our new self-evaluation tool to help agencies assess their recordkeeping maturity, we’d thought we’d take a moment to talk a little about how it worked. We made the Tool for a few reasons. We wanted to: Provide more guidance on what constituted recordkeeping maturity in light of the Records governance policy... Continue Reading →
