Queensland State Archives has partnered with the Crime and Corruption Commission (CCC) to develop a joint guideline for the local government sector relating to the creation and management of public records - Council records: A guideline for mayors, councillors and council employees. The advice sets out the requirements for the management of council records within... Continue Reading →
News: Consultation on draft guideline and disposal authorisation for records relating to the safety and wellbeing of children
Queensland State Archives (QSA) has released draft disposal authorisations and guidance on creating records relating to the safety and wellbeing of children for consultation in response to the Royal Commission into Institutional Responses to Child Sexual Abuse (Royal Commission). Background The Royal Commission recognised that inadequate records and recordkeeping practices ‘contributed to delays in or... Continue Reading →
News: Action plan for recordkeeping maturity assessment tool
We’ve added a new feature to our Recordkeeping Maturity Assessment Tool! In the excel version, available on the QGCIO website, you’ll find a tab marked ‘action plan’. This is a template available for you to use to develop an action or implementation plan for any actions you may take if you are using the Tool... Continue Reading →
News: New guideline for Building information modelling (BIM) records
On the 15 May 2019, the State Archivist approved a new Guideline and two new disposal authorisations to cover the management and disposal of BIM records. What is BIM Building information modelling (BIM) is the digital representation of physical and functional characteristics of a building, piece of physical infrastructure or environment. BIM graphical and non-graphical... Continue Reading →
Video: Using the Recordkeeping Maturity Assessment Tool
Check out our video about using the Recordkeeping Maturity Assessment Tool. This tool is designed to allow agencies to monitor and improve their recordkeeping maturity. It will enable agencies to take full advantage of records and information, and achieve their strategic goals more efficiently and effectively. This video is a quick guide on using the... Continue Reading →
Where on the scale do you lie?
With the release of our new self-evaluation tool to help agencies assess their recordkeeping maturity, we’d thought we’d take a moment to talk a little about how it worked. We made the Tool for a few reasons. We wanted to: Provide more guidance on what constituted recordkeeping maturity in light of the Records governance policy... Continue Reading →
News: Release of the Recordkeeping Maturity Assessment Tool
Queensland State Archives is pleased to announce the release of the Recordkeeping Maturity Assessment Tool. The Tool is the second part of the Recordkeeping Transformation Program which aims to improve the standard of records and information management across government agencies. Like the Records Governance Policy (the Policy), it is part of the Queensland Government Enterprise... Continue Reading →
Measuring records governance
Policy Requirement 2 tells agencies to measure how well records governance is supporting their business imperatives and strategic goals. When we released the Records Governance Policy for consultation in 2018, the feedback we received about this element was mostly in the form of questions: Would QSA say what measures they should use? Where would the... Continue Reading →
The point of SharePoint for sharing (and managing) records
We’re lucky here at QSA – we have an awesome eDRMS for all our records management. It not only handles digital records but physical records too and lets us do all the records management tasks we need to do. However, not all agencies are able to implement an eDRMS, or even business systems with records... Continue Reading →
