Queensland Government Recordkeeping
On the website we have advice about all the tools, rules, procedures and policies for recordkeeping in your agency. The rules include recordkeeping rules (such as naming conventions) and business rules (who does what). We’ll look at business rules and some other recordkeeping rules later, but rules like naming conventions, metadata and data entry standards... Continue Reading →
Sometimes when something serious happens, like a commission of inquiry or court case, a disposal freeze is issued to prevent the disposal of any records that might be needed for the serious thing. A disposal freeze can be issued by the State Archivist, especially if it’s really serious and applies to lots of agencies, or... Continue Reading →
You may be aware that on the 1 June 2018, the State Archivist issued a disposal freeze covering records that are relevant to, or may become relevant to, an allegation of child sexual abuse as a result of recommendations from the Royal Commission into Institutional Responses to Child Sexual Abuse. But what does that mean... Continue Reading →
As of 1 June 2018, Queensland State Archives has issued a disposal freeze on records that are relevant to, or may become relevant to, an allegation of child sexual abuse. Any records covered by this disposal freeze in an authorised retention and disposal schedule must not be destroyed until this disposal freeze is revoked. This... Continue Reading →
Recordkeeping is just a work thing. Or is it? It's actually everywhere. Good recordkeeping - though a lot more valuable, is not as common. Sometimes in big business and large organisations it’s hard to see the impact good recordkeeping has on you and your work. Keeping good records helps you make decisions, keep track of... Continue Reading →
Paper files to digital bytes continued… It seems that one of the last hiccups to going completely digital is that pesky signature. “A survey conducted by Adobe late last year found that while many people have embraced digital behaviours, digitally authenticating business documents is one of the remaining obstacles to the creation of a truly... Continue Reading →
Technology is everywhere. It’s amazing to think back just a decade or two to see the changes to technology and how much we do now that is completely or mostly digital. You can renew your licence online now and don’t need to talk to anyone, even banking is done mostly online without having to step... Continue Reading →
Frustrated by not having your business classification scheme (BCS) and the General Retention and Disposal Schedule (GRDS) aligning? We receive numerous queries every year about mapping your agency’s BCS to the schedules you use and we want to dispel some myths about why a BCS and RDS need to align. What is a BCS? A... Continue Reading →
When thinking about committees, you might imagine a group of men in suits like our dapper gents above. However, committees are not always how we imagine. Broadly speaking, committees are established to consider specific matters, advise on issues and make decisions on behalf of the wider group or agency. When you look at it this... Continue Reading →
