Queensland Government Recordkeeping
Let’s face it, we all like processes that make things easier, or at least the easiest version of a process. When we destroy records, there are all sorts of checks we need to do and authorisations we need and ticks, and signatures and stamps … ok maybe not real stamps. One part of that is... Continue Reading →
The Recordkeeping Maturity Assessment Tool is part of the Recordkeeping Transformation Program which aims to improve the standard of records and information management across government. Effective records and information management are at the heart of open, accountable and modern government. The Assessment Tool outlines five levels of recordkeeping maturity: undeveloped, developing, acceptable, managed and embedded.... Continue Reading →
Some records have to be kept for quite a while. In that time it is very likely that their retention period will change or the schedule you use will be updated. All of this results in you needing to resentence the records. It sounds like something that happens in court when someone has been well... Continue Reading →
In legal circles a sentence isn’t a good thing (depends on the perspective I guess). And there is certainly no gun involved in disposal triggers, despite the picture. While we don’t send our record to jail (…depends on your storage area?), it’s kind of similar. I tried to explain it to a non-recordkeeping person once... Continue Reading →
Using a schedule isn’t just about sentencing records to find out how long to keep them… ok maybe it kind of is. But there are loads of ways to do that depending on how you do recordkeeping in your agency. Some agencies import a schedule into their eDRMS or business system, others use the paper... Continue Reading →
We’re continuing out series on unwrapping RAPs and digging deeper into the personal affairs category, when to close item descriptions, and also changing or reviewing a RAP for records already here. For the story so far, check out our other blog posts. Let’s start with personal affairs… What do we mean by personal affairs? This... Continue Reading →
Despite the title, we’re not talking about wrapping presents or a baby in a blanket or anything else that needs wrapping up, we’re talking about Restricted Access Periods – RAPs for short. If you’ve been following us on twitter and here on the blog, you’ll know we’ve been talking about RAPs and the project we’ve... Continue Reading →
It might not be Christmas yet, but we’re getting into the wrapping early. Or in this case RAP’ing. Ok, so we’re not actually talking about wrapping presents, or the musical genre either. Here at QSA we have our own RAP, a Restricted Access Period (RAP) and that’s what we’re getting into. RAPs are a crucial... Continue Reading →
Policy Requirement 1.1 of the Records Governance Policy requires agencies to assign formal records management responsibilities to key roles within the business to monitor and support the active implementation of this policy. So, who can have a key role? And who should have one? A key role can be any role that is able to... Continue Reading →
