Queensland Government Recordkeeping
You can mix your drinks or your ingredients for a cake, but don’t mix your records. That is, don’t mix your personal, private, party-political, constituent, or electoral communication or information with your public records. This could be records in any form: emails, letters, apps, social media, or even spreadsheets just to mention a few! And... Continue Reading →
Queensland State Archives (QSA) has launched its new secure self-service portal for agencies–ArchivesGateway. ArchivesGateway is designed specifically for agencies and the services QSA provides them. Through ArchivesGateway agencies now: have full visibility of all their records at QSA, including records subject to a restricted access period and those with closed metadatahave streamlined access to QSA... Continue Reading →
If you’ve ever transferred records to us here at QSA, you would have received a Restricted Access Period notice from us. Affectionately known as RAPs in our part of the world, they are crucial to the work we do. But to some of you out there they could seem a bit of a mystery. What... Continue Reading →
This video provides a quick overview of the information in the joint publication with the Queensland State Archives and the Crime and Corruption Commission Public records: Advice for all employees of a public authority. This a guide to get an insight into the value of recordkeeping for Queensland public authorities and answers some of those... Continue Reading →
We recently had an interesting query about what records should be kept on someone’s personnel file, in particular things like proof of identity, recruitment and selection documentation, right to work documentation, and criminal history checks. While all these records provide evidence for the recruitment and selection activity and the employee’s service history, they all serve... Continue Reading →
On the 20 May 2020, Queensland State Archives and GWI* will be hosting a webinar to discuss Vulnerable persons and recordkeeping. The webinar will consist of a presentation by QSA and GWI on vulnerable persons and recordkeeping, followed by a Q&A session. During the webinar, QSA will provide some background information behind the development of... Continue Reading →
This video, part 4 in the vulnerable persons video series, takes a look at recordkeeping around vulnerable persons. This video will look a bit more closely at what the guideline includes and how it can help your recordkeeping. You can find the guideline and other information on the Records relating to vulnerable persons page on... Continue Reading →
This video looks at highlighting some of the key things in regards to recordkeeping when you're working from home, what you still need to do, and things to think about that might be a little different. You can find more detailed information on working from home on the Recordkeeping during COVID-19 page on our website.... Continue Reading →
Under the Records governance policy, agencies must ensure records management is supported across all areas and all levels of the business by fostering a positive, innovative and collaborative recordkeeping culture. When we talk about culture, we don’t mean art galleries or ballet. A workplace’s culture can be defined as its attitude to various things or... Continue Reading →
Covid-19 is understandably impacting on our working day, including the way we manage and handle records as discussed in our previous blog on coronavirus precautions when handling records. We’ve had a number of queries about COVID and records management recently, so here is the second query of the month for April. It’s based on a... Continue Reading →
