Queensland Government Recordkeeping
Business systems and applications change, they get upgraded and updated. Sometimes they fail, sometimes they just become unsupported or no longer needed. Whatever your reason for changing systems, there is one thing you need to do – decommission them. And that isn’t as easy as it sounds. Luckily for you we have the decommissioning business... Continue Reading →
Queensland is a pretty awesome place, but we know the weather can be pretty stormy and sometimes accidents happen. Despite our best efforts and planning, records get damaged and sometimes lost. If it is identified that a record is beyond all hope of salvage, you need to get approval to destroy the record. First off,... Continue Reading →
It seems like everyone has a device these days, and we’re always filming or photographing something. It’s the same in business – we have cameras for surveillance, dash-cams in work vehicles, cameras to capture things while out and about, body cameras to record interactions with people. With so much footage and images taken every day... Continue Reading →
Business systems are systems that help your agency to achieve their goals. They create or manage data about an organisation’s activities and are designed to support undertaking a specific business process or processes. All agencies use business systems and applications to do their work. Larger agencies might use hundreds of them every day. These systems... Continue Reading →
Having trouble identifying your high-value records? Then today’s blog post is for you! Policy Requirement 4 in the Records Governance Policy requires agencies to actively manage permanent, high-value and high-risk records and information as a priority. Today, we’re talking about how to determine which of your records are high-value. There are a number of different... Continue Reading →
Let’s face it, we all like processes that make things easier, or at least the easiest version of a process. When we destroy records, there are all sorts of checks we need to do and authorisations we need and ticks, and signatures and stamps … ok maybe not real stamps. One part of that is... Continue Reading →
The Recordkeeping Maturity Assessment Tool is part of the Recordkeeping Transformation Program which aims to improve the standard of records and information management across government. Effective records and information management are at the heart of open, accountable and modern government. The Assessment Tool outlines five levels of recordkeeping maturity: undeveloped, developing, acceptable, managed and embedded.... Continue Reading →
Some records have to be kept for quite a while. In that time it is very likely that their retention period will change or the schedule you use will be updated. All of this results in you needing to resentence the records. It sounds like something that happens in court when someone has been well... Continue Reading →
In legal circles a sentence isn’t a good thing (depends on the perspective I guess). And there is certainly no gun involved in disposal triggers, despite the picture. While we don’t send our record to jail (…depends on your storage area?), it’s kind of similar. I tried to explain it to a non-recordkeeping person once... Continue Reading →
